NCO Primary Leadership Subjects
Organizing Your Paper and Material, Continued
The following table will assist you in choosing the appropriate format for your paper:
If your paper...
the informal memorandum.
headquarters, command, installation, or
similar organizational element,
will go outside your headquarters,
the formal memorandum.
command, installation, or similar
is in reply to or forwards a statement
added to a memorandum,
documents a mutually agreed upon
a memorandum of understanding
(MOU) or memorandum of agreement
Limits of future actions either or
both parties will take,
Present or future coordination,
Present or future commitments,
summarizes preceding correspondence
a memorandum for record (MFR).
or shows the authority basis for action
should reach all units in a command,
a military order, directive, circular,
bulletin, or numbered memorandum, as
shows the facts and reasoning that leads a staff study.
to a conclusion,
After deciding on a format, use it together with your note cards to make an outline
Make an outline
and develop your ideas. An outline will serve as a blueprint for you to follow in
preparing your paper. It saves time by forcing you to arrange the main points and
the supporting material in a logical order before you begin to write. It also prevents
distractions which can confuse the issue and make your job more difficult.
Continued on next page