NCO Primary Leadership Subjects
Arranging Paragraphs Logically
A simple, easy flow of ideas will help get your message across to your readers.
Introduction
You can achieve this flow by arranging paragraphs so that each one prepares the
reader for what follows.
The text of most military writing has three elements:
Elements of a
paper
Introduction.
Body.
Closing or action portion.
The introduction consists of one or more paragraphs that tell what the paper is
Definition:
about. They may state a problem, give background information, or cite the
Introduction
authority for the paper. The introduction should be short and to the point.
The body is the main portion of the text. Regardless of the pattern and number of
Definition: Body
paragraphs used, the body is where you make your case. Present the facts, criteria,
and related data. Follow with an analysis of the facts and an explanation of your
views.
The closing or action portion summarizes the important points of the paper or
Definition:
recommends a specific course of action. If the paper is directive to lower echelon
Closing or action
units, identify a point of contact at your headquarters and set a date for completed
portion
action.
As you develop your paragraphs, make sure they are consistent with the intended
Consistency
organization of your paper. Be slow to make changes in your outline. Think each
change through so that it does not upset the overall packaging or omit vital
information. But if a change will improve the presentation, make it even if you
have to rewrite portions of the text.
Review and rework paragraphs until they satisfy you. As you review, ask yourself:
Review your
writing
Is the meaning clear?
Do thoughts flow naturally from one paragraph to another?
Continued on next page
Writing Mechanics and Composition
4-31
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