NCO Primary Leadership Subjects
Rule 5: Write Short Paragraphs, Continued
In a memorandum, you should:
Paragraphs in
memorandums
Give each paragraph a clear header.
Omit unneeded paragraphs. (For example, leave out the References paragraph if
there are no references.)
Combine the Purpose and main point paragraphs if the main point makes the
purpose clear.
Identify the POC, if applicable, in the last paragraph. List the rank, name, office,
and telephone number of that person.
Use a checklist to help readers do what you ask
Consider
creating
Example:
checklists
UNCLEAR:
Requests for fire are transmitted to battalion FDC. Battalion FDC is
in general control of battery FDCs. Upon receipt of a mission Bn
FDC will transmit an FDO order designating the FDC to process the
mission and the FD channel to be used. Observers and FDCs will
monitor and acknowledge the FDO order, automatically switch to
the designated channel, and establish contact. Affected FDC will
report by wire when contact is established, if possible.
CLEAR:
Request For Fire Procedures:
Step
Action
1
Observers send requests for fire to the Bn FDC.
2
The Bn FDC issues a fire order and assigns a battery FDC and an FD
channel to process the mission.
3
The observer and battery FDC acknowledge the fire order. Then they
switch to the designated FD channel and make contact
4
If possible, the battery FDC calls the Bn FDC by wire to confirm the
observer contact.
Continued on next page
Writing Mechanics and Composition
3-17
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